3 Types of AV Services

Planning an event involves many decisions, and choosing the right audiovisual (AV) provider is key to success. Whether you need basic support, equipment rentals, or full-scale production, understanding the three main types of AV services can help you select what’s best for your event.

Full-Service Live Event Audiovisual Production

Guests are called to their seats and excitement increases as colorful moving lights announce the start of the program. Bump music amplified through the multi-speaker audio system highlights the emcee’s approach to the stage. The welcome video is cued up and ready to be shown on large screens as everyone’s attention turns to the stage. Cameras and videographers are positioned to capture a full recording of the event.

For galas and large conferences, full-service live event audiovisual production is critical. A professional and experienced AV company with high-end equipment will ensure the technical production aspects of your event are smooth, there is consistent audio clarity, all production cues are hit as scripted, and your guests have an enjoyable and memorable experience.

AV companies that have extensive experience providing full production services also have established relationships with professional emcees and benefit auctioneers and know exactly how to support them on stage so they can focus on connecting with your guests. You can expect to receive hands-on set-up, execution, and management of all technical aspects of your event.

Pro tip: All aspects of full AV production (sound, lights, video, and projection) are equally important, and an AV company’s systems are configured to deliver the best results. Trying to mix and match with pieces of in-house equipment the venue offers might not give you the results you want. Be sure to ask your AV provider for their advice.

Technical AV Support

The association seminar will begin in half an hour and the room is set with a Fastfold screen, projector and laptop, and podium with a microphone. Additionally, there is seating for four panelists on the stage and a handheld microphone on each chair. The AV technician is ready at the tech table. The welcome slide is displayed on the screen.

For smaller meetings and conferences, technical AV support is a great option. The AV company or in-house hotel AV provider will set up and run the AV equipment for your presenters. You can expect smaller audio systems and projection equipment appropriate for the room size.

Pro tip: For technical AV support, confirm whether the technician will remain on-site for the duration of the event or just for the setup. Having an on-site technician can provide peace of mind and immediate troubleshooting if needed.

AV Rentals and Deliveries

The beautiful venue you selected is able to decorate the space exactly as you imagine for your anniversary party. You just need an audio system for your playlist and uplights to add depth and color. Renting AV equipment is all you need.

This option is perfect for intimate events or when you have a team member familiar with basic AV equipment.

A range of audiovisual equipment can be rented including sound systems, microphones, screens, projectors, and uplighting. This is a great option if your team is confident operating the equipment with general instructions.

Pro tip: Be sure to note if delivery, set up, strike, and return are included in the quote, or if you are required to pick up and return the equipment yourself.

Ready to Partner with You

At The AV Department, we offer all three types of AV services tailored to your event’s unique needs, budget, and goals. While we specialize in full-service live event production—working as an extension of your event planning team—we also offer technical support and AV rentals to meet your specific needs. Whether you’re hosting a fundraising gala, educational seminar, or private celebration, our team of experts and extensive inventory will ensure your audiovisual setup enhances the experience. With us, AV production is one less thing to worry about for a successful event. Let’s connect soon to discuss your future events.