
Virtual Event Production Guide for 2023
This guide outlines four different virtual event production options and how each approach can benefit your organization.
Host your virtual event live stream from anywhere. Your engaging and successful virtual event can be produced entirely remote, broadcast from our Portland, Oregon, production studio or live streamed on-location. Hybrid events are streamed in front of an in-person audience and delivered online.
We live streamed more than 800 virtual and hybrid events between March 2020 and the end of 2022. Please scroll down for examples of each type: entirely virtual, in-studio, on-location, and hybrid.
Our Virtual Event Production Guide for 2023 is a helpful resource when considering your virtual event live stream production options.
Our team is an extension of your team. You’ll have a dedicated production manager, director, and technical producer working together to ensure a high-quality webcast run like a live television show, broadcast in 1080p, and delivered to your audience online. During the live stream, the technical producer seamlessly transitions between live and recorded content, adding graphics, picture-in-picture, and web page captures.
Host from your home, office, event venue or our live stream studio in Portland, Oregon, and we’ll live stream your virtual event to your online channel such as YouTube. You can also embed the video feed on your website or we can build a custom live stream landing page for you.
Specific technical needs must be met for on-location live streaming including a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment and physical distancing is required. Only people essential to the virtual event should be on set during the livestream.
Hybrid events bring online and in-person audiences together. You can host one audience on-site and provide a live stream for guests who are not able to attend. This is a great alternative for event planners who would like to capture the in-room atmosphere and excitement of the live event while reaching a larger online audience.
Options include welcoming a small group as a studio audience for an on-site live stream, or add a live stream component to your in-person event. Watch recent hybrid events below and read about three examples in our blog posts: Beyond the Horizon Gala, Screentime Drive-In Gala and Inspire Hope Event.
Specific technical needs must be met for on-location live streaming including a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment and physical distancing is required.
In our studio and on location, our team takes all CDC-recommended safety precautions against the spread of COVID-19 and other respiratory viruses. Hand sanitizer and antiseptic wipes are used; our equipment is cleaned before and after every use, and masks are worn when requested by our clients and partners. We monitor and follow state and county health authority requirements and recommendations.
Contact us if you want to host a virtual event livestream or hybrid event with an experienced production partner.
This guide outlines four different virtual event production options and how each approach can benefit your organization.
A fast-paced look at a year of virtual live streams, amazing live and hybrid events, and inspiring video projects.
A guide to the visual elements of live stream design including inputs, overlays, lower thirds, transitions, and more.
Events will continue be hosted as a mix of virtual, hybrid and in-person gatherings. We offer event format advice for 2023.
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