Production Options for Virtual and Hybrid Conferences
If you are planning a conference, or participating in one as a speaker, production options for virtual and hybrid conferences give you flexibility.
LIVESTREAMING AND VIRTUAL EVENTS
Livestreaming technology gives you the option to broadcast your virtual event from anywhere while still meeting your event goals. Your engaging and successful virtual event can be produced entirely remote or filmed in-studio or on-location. Hybrid events are streamed in front of an in-person audience and delivered online.
We livestreamed 549 virtual and hybrid events in 2020-2021, and 140+ already this year. Please scroll down for examples of each type: entirely virtual, in-studio, on-location, and hybrid.
Professional Livestream Production Team
Our team is an extension of your team. You’ll have a dedicated production manager, director, and technical producer working together to ensure a high-quality webcast run like a live television show, broadcast in 1080p, and delivered to your audience online. During the livestream, the technical producer seamlessly transitions between live and recorded content, adding graphics, picture-in-picture, and web page captures.
Entirely Virtual, In-Studio, On-Location, and Hybrid Options
Host from your home, office, event venue or our studio and we’ll livestream your virtual event to your online channel such as YouTube. You can also embed the video feed on your website or we can build a custom livestream landing page for you.
Entirely Virtual Event: Livestream Package
- Host the program live from anywhere with a web camera, microphone, and reliable internet connection.
- We will coordinate with you and/or your IT manager to deliver the video feed to your online channel. We will also provide advice regarding internet and computer options at your remote hosting location.
- Complete Virtual Package: custom landing page; 30-minute pre-event content stream; livestream of the main event; optional chat feature; back-up livestream; and a link to download a recording of your event.
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Texas Freedom Network: Onward!
Partner: Swaim Strategies; Stephanie Chiarello
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In4All: Possibilities 2021
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FCBA: Charity Auction
Partner: Steve Little
In-Studio Virtual Event: Livestream Package
- Your virtual event will be a high-value video production filmed in HD from The AV Department’s flexible studios in Portland, Oregon.
- We will coordinate with you and/or your IT manager to deliver the video feed to your online channel.
- You'll be scheduled in one of our professional production studios, complete with lights, cameras, microphones, preview monitors to view scripts and live web feeds (such as bidding and chat during the livestream), and backdrops such as our 16' LED video wall, TVs, or pipe and drape.
- Get creative and design your own custom set with props and decorations.
- Complete In-Studio Virtual Package: livestream landing page; 30-minute pre-event content; high-value video production livestream from our studio; optional chat feature; back-up livestream; and a link to download a recording of your virtual event.
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Play It Forward: Discover the Magic of Music
Partners: Swaim Strategies; Artisan Auctions; Michael Allen Harrison
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Sustainable Northwest: Live Edge 2021
Partners: Dale Johannes; Greater Giving
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ML20: 11th Annual Maurice Lucas Foundation Celebration
Partners: Raise Agent; Johnna Wells; KOIN 6; Greater Giving
On-Location Virtual Event: Livestream Package
- Host your livestream from a specific physical location related to your organization or the event and we'll bring the studio to you.
- Approriate lighting, video, audio, and livestream equipment will be included and set-up at the location of your choice.
- Add this package to a live event for a hybrid event.
- Complete On-Location Virtual Package: livestream landing page; 30-minute pre-event content; high-value video production livestream; optional chat feature; back-up livestream; and a link to download a recording of your virtual event.
Specific technical needs must be met for on-location livestreaming including access to power, a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment and physical distancing is required. Only people essential to the virtual event should be on set during the livestream.
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Youth Music Project: Sweet Sounds of Youth Music Project
Partners: Amy Faust; Dale Johannes; Greater Giving
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Valley Catholic School: Fall 2021 Gala
Partners: Amy Troy; Greater Giving
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Stand for Children Oregon: Beat the Odds Scholarship Event and Fundraiser 2021
Hybrid Events
Hybrid events bring online and in-person audiences together. You can host one audience on-site and provide a livestream for guests who are not able to attend. This is a great alternative for event planners who would like to capture the in-room atmosphere and excitement of the live event while reaching a larger online audience. Options include welcoming a small group as a studio audience for an on-site livestream production, or add a livestream component to your in-person event. Watch recent hybrid events below and read about two early examples in our blog posts: Screentime Drive-In Gala and Inspire Hope Event.
Specific technical needs must be met for on-location livestreaming including access to power, a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment and physical distancing is required.
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Portland State University Center for Real Estate: 16th Annual Real Estate Conference (Hybrid Event)
Partners: Raise Agent; Mobile Cause
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Vancouver Symphony Orchestra: Vancouver Music Celebration Gala (Hybrid Event)
Partners: Marquam Auction Agency; Event Savvy
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Clackamas Women’s Services: Pathways Community Awards (Hybrid Event)
Partners: Swaim Strategies; Artisan Auctions; Greater Giving
Optional Virtual Event Package Add-Ons
- Heads & Tails Video Editing of the Livestream Recording
- Testimonial Recording (filmed during or after the virtual event)
- Keynote Recording on Location (if your keynote speaker prefers to record their presentation and have it incorporated into the virtual event)
- Crisis Response Statement on Location (for social media and website use)
- High value video production of narrative, organizational, and appeal videos
COVID-19 Safety Precautions
In our studio and on location, our team takes all CDC-recommended safety precautions against the spread of COVID-19. Masks are worn, hand sanitizer and antiseptic wipes are used, physical distancing is maintained whenever possible, and the team has been fully vaccinated. Each speaker is provided their own sanitized microphone and our equipment is cleaned before and after every use. Read more about our safety procedures.
READY TO GO VIRTUAL?
Contact us if you want to host a virtual or hybrid event with an experience production partner.
Livestreaming Articles from Our Blog
How to Livestream a Virtual or Hybrid Conference or Webinar
We’ve outlined the basics for planning virtual webinars and conferences, including when to bring in the experts.
5 Tips to Improve Your Hybrid Event
A successful hybrid event requires additional planning and scripting the details. Imporove your event with these five tips for hybrid events.
Livestreaming, Virtual and Hybrid Event FAQs
Have questions about livestreaming? We’ve answered the virtual event production questions we receive most often.
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