Live Streaming and Virtual Event FAQ
Have questions about going live? We’ve answered the live streaming and virtual event FAQs we receive most often.
LIVESTREAM YOUR VIRTUAL AND HYBRID EVENTS
Livestreaming technology gives you the option to broadcast your event from anywhere. Your engaging and successful virtual event can be produced entirely remote or filmed in-studio or on-location. Hybrid events are streamed in front of an in-person audience and delivered online.
We livestreamed 549 virtual and hybrid events in 2020-2021, and 150+ already this year. Please scroll down for examples of each type: entirely virtual, in-studio, on-location, and hybrid.
Professional Livestream Production Team
Our team is an extension of your team. You’ll have a dedicated production manager, director, and technical producer working together to ensure a high-quality webcast run like a live television show, broadcast in 1080p, and delivered to your audience online. During the livestream, the technical producer seamlessly transitions between live and recorded content, adding graphics, picture-in-picture, and web page captures.
Entirely Virtual, In-Studio, On-Location, and Hybrid Options
Host from your home, office, event venue or our studio and we’ll livestream your virtual event to your online channel such as YouTube. You can also embed the video feed on your website or we can build a custom livestream landing page for you.
Entirely Virtual Event: Livestream Package
- Host the program live from anywhere with a web camera, microphone, and reliable internet connection.
- We will coordinate with you and/or your IT manager to deliver the video feed to your online channel. We will also provide advice regarding internet and computer options at your remote hosting location.
- Complete Virtual Package: custom landing page; 30-minute pre-event content stream; livestream of the main event; optional chat feature; back-up livestream; and a link to download a recording of your event.
Play Video
SMART: A Story Like Mine Virtual Literacy Summit
Partner: Christine Pitawanich
Play Video
WestSide Baby: Beyond the Basics 2022
Play Video
Breast Cancer Action: Drawing the Connections 2022
Partner: Lisa Geduldig
In-Studio Virtual Event: Livestream Package
- Your virtual event will be a high-value video production filmed in HD from The AV Department’s flexible studios in Portland, Oregon.
- We will coordinate with you and/or your IT manager to deliver the video feed to your online channel.
- You'll be scheduled in one of our professional production studios, complete with lights, cameras, microphones, preview monitors to view scripts and live web feeds (such as bidding and chat during the livestream), and backdrops such as our 16' LED video wall, TVs, or pipe and drape.
- Get creative and design your own custom set with props and decorations.
- Complete In-Studio Virtual Package: livestream landing page; 30-minute pre-event content; high-value video production livestream from our studio; optional chat feature; back-up livestream; and a link to download a recording of your virtual event.
Play Video
Our Lady of the Lake Catholic School Auction
The AV Dept. Studio A
Partners: Amy Troy; Greater Giving; Royces Prop Shop
Play Video
City Club: State of the City 2022
The AV Dept. Studio A
Partner: Office of Mayor Ted Wheeler
Play Video
Oregon MESA: Future Innovators Celebration
The AV Dept. Studio C
Partners: Mike Wilson; Mobile Cause
On-Location Virtual Event: Livestream Package
- Host your livestream from a specific physical location related to your organization or the event and we'll bring the studio to you.
- Approriate lighting, video, audio, and livestream equipment will be included and set-up at the location of your choice.
- Add this package to a live event for a hybrid event.
- Complete On-Location Virtual Package: livestream landing page; 30-minute pre-event content; high-value video production livestream; optional chat feature; back-up livestream; and a link to download a recording of your virtual event.
Specific technical needs must be met for on-location livestreaming including access to power, a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment and physical distancing is required. Only people essential to the virtual event should be on set during the livestream.
Play Video
Hillsboro Schools Foundation: All You Need is Love
Partner: Graham Crow
Play Video
Youth Music Project: Sweet Sounds of Youth Music Project
Partners: Amy Faust; Dale Johannes; Greater Giving
Play Video
Stand for Children Oregon: Beat the Odds Scholarship Event and Fundraiser Nov 2021
Hybrid Events
Hybrid events bring online and in-person audiences together. You can host one audience on-site and provide a livestream for guests who are not able to attend. This is a great alternative for event planners who would like to capture the in-room atmosphere and excitement of the live event while reaching a larger online audience. Options include welcoming a small group as a studio audience for an on-site livestream production, or add a livestream component to your in-person event. Watch recent hybrid events below and read about three examples in our blog posts: Beyond the Horizon Gala, Screentime Drive-In Gala and Inspire Hope Event.
Specific technical needs must be met for on-location livestreaming including access to power, a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment and physical distancing is required.
Play Video
Community Partners for Affordable Housing: Homeword Bound 2022
Location: The AV Dept. Studio A
Partners: Dale Johannes; Give Lively; Eli Saslow
Play Video
Boys and Girls Clubs of Southwest Washington: Beyond the Horizon
Location: AC Hotel, Vancouver WA
Partner: Tyler Monk
Play Video
Brian Grant Foundation Gala: Shake It Till We Make It
Location: Castaway Portland
Partners: Raise Agent; Brenda Braxton; Dale Johannes; Steve Dorsey
Optional Virtual Event Package Add-Ons
- Heads & Tails Video Editing of the Livestream Recording
- Testimonial Recording (filmed during or after the virtual event)
- Keynote Recording on Location (if your keynote speaker prefers to record their presentation and have it incorporated into the virtual event)
- Crisis Response Statement on Location (for social media and website use)
- High value video production of narrative, organizational, and appeal videos
COVID-19 Safety Precautions
In our studio and on location, our team takes all CDC-recommended safety precautions against the spread of COVID-19. Hand sanitizer and antiseptic wipes are used; each presenter is provided their own sanitized microphone; and our equipment is cleaned before and after every use. We adhere to state and county health authority requirements and recommendations for wearing masks, physical distancing, and vaccinations. Read more about our safety procedures.
READY TO GO VIRTUAL?
Contact us if you want to host a virtual or hybrid event with an experienced virtual event production partner.
Livestreaming Articles from Our Blog
Music in Virtual Events and Videos
When selecting entertainment for media projects, remember a song download does not provide a music license for virtual events.
Behind the Stream
Go in front, behind, and all around the cameras, studio, and control room to see the livestream production team in action.
Options for Captioning Virtual or Live Events
Video captions benefit everyone. If you want to offer live captioning for virtual or live events and conferences you have many options.
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