Event Format Advice and Resources for Fall 2021
As states reopen, selecting an event format for fall 2021 becomes exciting and challenging. We review 5 options and offer advice.
LIVESTREAMING AND VIRTUAL EVENTS
Livestreaming technology gives you the option to broadcast your virtual event from anywhere while still meeting your event goals. Your engaging and successful virtual event can be produced entirely remote or filmed in-studio or on-location. As restrictions on gatherings ease, hybrid events will be a great option in 2021.
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VIRTUAL EVENTS LIVESTREAMED IN 2020
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VIRTUAL EVENTS THIS YEAR
Professional Livestream Production Team
Our team is an extension of your team. You’ll have a dedicated production manager, director, and technical producer working together to ensure a high-quality webcast run like a live television show, broadcast in 1080p, and delivered to your audience online. During the livestream, the technical producer seamlessly transitions between live and recorded content, adding graphics, picture-in-picture, and web page captures.
Entirely Virtual, In-Studio, On-Location, and Hybrid Options
Host from your home, office, event venue or our studio and we’ll livestream your virtual event to your online channel such as YouTube. You can also embed the video feed on your website or we can build a custom livestream landing page for you.
Virtual Event Livestream Package
- Host the program live from anywhere with a web camera, microphone, and reliable internet connection.
- We will coordinate with you and/or your IT manager to deliver the video feed to your online channel. We will also provide advice regarding internet and computer options at your remote hosting location.
- Complete Virtual Package: custom landing page; 30-minute pre-event content stream; livestream of the main event; optional chat feature; back-up livestream; and a link to download a recording of your event.
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Ahimsa House: Joining Hands & Paws Celebration
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Agnes Irwin School: Making “Her-Story”
Partner: Peerless Virtual Event Consulting
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Cedar Sinai Park: Heart Is Where the Home Is
Partners: Artisan Auctions; Ari Shapiro
In-Studio Virtual Event Livestream
- Your virtual event will be a high-value video production filmed in HD from The AV Department’s flexible studio in Portland, Oregon.
- We will coordinate with you and/or your IT manager to deliver the video feed to your online channel.
- The studio package includes pipe and drape backdrop, uplights, stage lights, 12-foot screen, camera, microphones, and preview monitors to view scripts and view live web feeds such as bidding and chat during the livestream.
- Get creative and design your own custom set with props and decorations.
- Complete In-Studio Virtual Package: livestream landing page; 30-minute pre-event content; high-value video production livestream; optional chat feature; back-up livestream; and a link to download a recording of your virtual event.
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Dougy Center: Reflection Benefit Auction 2021
Partners: Raise Agent; Johnna Wells; KPTV Fox 12; Greater Giving
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Young Audiences: SH/FT An Experiment in Fashion Design
Partners: Poison Waters; Swaim Strategies; Greater Giving
HOLLA: Black & Brown & Beautiful Holla Virtual Gala
Partners: Tra’Renee Chambers; KPTV Fox 12
On-Location Virtual Event
- Host your livestream from a specific physical location related to the event and we'll bring the studio to you.
- Approriate lighting, video, audio, and livestream equipment will be included and set-up at the location of your choice.
- Complete On-Location Virtual Package: livestream landing page; 30-minute pre-event content; high-value video production livestream; optional chat feature; back-up livestream; and a link to download a recording of your virtual event.
Specific technical needs must be met for on-location livestreaming including access to power, a fast and reliable dedicated internet line, access to the port, and direct communication with the on-site IT manager. The internet line must be free of upload restrictions and firewalls (often encountered in office buildings.)
Sufficient space for equipment is required. Your location must accommodate 6-foot physical distancing at all times. Only people essential to the virtual event should be on set during the livestream.
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YWCA of Greater Portland: Inspire Hope 2021 (Hybrid Event)
Partners: gEvents, LLC; JillMarie Wiles; Auctria
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Oregon Symphony: The Music Plays On Gala 2021
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Dove Lewis: Wet Nose Soirèe
Partners: Johnna Wells; Poison Waters; Greater Giving
Optional Virtual Event Package Add-Ons
- Heads & Tails Video Editing of the Livestream Recording
- Testimonial Recording (filmed during or after the virtual event)
- Keynote Recording on Location (if your keynote speaker prefers to record their presentation and have it incorporated into the virtual event)
- Crisis Response Statement on Location (for social media and website use)
- High value video production of narrative, organizational, and appeal videos
Hybrid Events
As crowd size restrictions are lifted, hybrid events will be the next shift in events for many organizations. You’d host one audience in-person and provide a livestream for guests who are not able to attend. This is a great alternative for event planners who would like to capture the in-room atmosphere and excitement of the live event while reaching a larger online audience. Looking for examples? Read about the Screentime Drive-In Gala and the Inspire Hope Event.
COVID-19 Safety Precautions
In our studio and on location, our team takes all CDC-recommended safety precautions against the spread of COVID-19. Physical distancing is maintained, masks are worn, and hand sanitizer and antiseptic wipes are used. Each speaker is provided their own sanitized microphone and our equipment is cleaned before and after every use. Read more about our safety procedures.
READY TO GO VIRTUAL?
Contact us if you want to learn more about turning your meeting or fundraiser into a virtual event.
Livestreaming Articles from Our Blog
Livestreaming, Virtual and Hybrid Event FAQs
Have questions about livestreaming? We’ve answered the virtual event production questions we receive most often.
Use Creative Videos to Open Your Virtual and Hybrid Events
Capture your audience’s attention with a creative intro video. We spotlight three fun projects.
Spotlight: YWCA Hybrid Fundraising Event
YWCA of Greater Portland brought together an in-person audience and an at-home audience for a successful hybrid fundraising event.
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