Event Planning Archives

People are seated in an event space with a screen showing: "6:15 PM Please take your seats. 6:30 PM Live broadcast begins." Colorful lights illuminate the wall. Looping slide shows and lighting cues are two actions to include in a Run of Show for you event.

Creating Your Best Run of Show

A well-crafted Run of Show (ROS) helps your entire team stay in sync and keeps your event running smoothly.

May 15, 2025

View from the AV tech table. The audio mixing console, computers and monitors are visible during a fundraising gala.

Bump Music: Small Touch with a Big Impact

Bump music for your presenters approaching the stage will make a big impact on the vibe and professionalism of your conferences and events.

May 12, 2025

Virtual Conference Technical Director Prepares a Guest to Go Live

Tech Tips for Remote Presenters

Follow these tech tips for remote presenters and you’ll be able to focus on your message when it’s time to go live.

March 20, 2025

Event AV Production Roles

Let’s head to the tech table and explore key event AV production roles, from project managers to audio, video, and lighting experts.

February 15, 2025

An event planner makes notes on a floor plan while discussing AV services

Planning An Event? Discuss Event AV Services Early

Five reasons to include event AV services in your earliest event planning discussions include budget, availability, and collaboration.

January 19, 2025

An AV production team operating audio and video equipment at a live event are seated at the tech table. Multiple monitors, a mixing console, other AV gear are visible. A camera operator and part of the audience are visible in the background.

3 Types of AV Services

Planning an event involves many decisions, and understanding the three types of AV services can help you select what’s best for your event.

January 15, 2025

Top Tips from AV Pros

Members of our team share their AV advice, answering, “What is Your Top Tip for Clients?” Their insights touch on a range of AV topics from equipment use to scheduling.

January 12, 2025

Audience view of a virtual conference with three panelists speaking

Live Stream Your Virtual and Hybrid Conferences

We detail what to expect when you live stream your virtual conference with The AV Department.

October 7, 2024

The Governor Ballroom in the Sentinel Hotel in Portland Oregon is set for an event with uplighting, large screens, projection

Event Format Advice and Resources

Virtual, in-person and hybrid. How do you decide which event format is best for your event? We offer points to consider to aid your decision making.

July 22, 2024

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