Event Planning Archives | The AV Department

The Governor Ballroom in the Sentinel Hotel in Portland Oregon is set for an event with uplighting, large screens, projection

Event Format Advice and Resources for 2022

Events will continue be hosted as a mix of virtual and hybrid gatherings. We review 5 options and offer event format advice for 2022.

January 20, 2022

A moment from the Special Olympics Oregon Breakfast with Champions livestream shows the host in front of a large LED wall. Overlayed on the video is the nameplate and captions

Options for Live Captioning Virtual Events

Video captions benefit everyone. If you are exploring live captioning for virtual events and conferences, you have a number of options to consider.

November 15, 2021

Virtual Conference Technical Director Prepares a Guest to Go Live

Tech Tips for Virtual Conference Panelists

As a virtual conference panelist, you play an important role in the technical execution of the virtual event. Follow these tech tips and you’ll be able to focus on your message when it’s time to go live.

September 4, 2021

livestreaming and virtual event production equipment

Livestreaming, Virtual and Hybrid Event FAQs

Have questions about livestreaming? We’ve answered the virtual event production questions we receive most often.

July 9, 2021

two people in formal attire are seated in a storage area at a nonprofit furniture bank. There is a bookcase with household items on shelves behind them with mattresses stored against a back wall. The video opened the virtual event for Community Warehouse.

Use Creative Videos to Open Your Virtual and Hybrid Events

Capture your audience’s attention with a creative intro video. We spotlight three fun projects.

June 28, 2021

Spotlight: YWCA Hybrid Fundraising Event

YWCA of Greater Portland brought together an in-person audience and an at-home audience for a successful hybrid fundraising event.

June 4, 2021

A Gallery of Virtual Event Props and Set Decor

Whether small or large, a few pieces or a full display, virtual event props and set decor are a great addition to your livestream program

May 25, 2021

A person playing guitar. Secure a music license for virtual events and video entertainment

Music in Virtual Events and Videos

When selecting entertainment for media projects, remember a song download does not provide a music license for virtual events.

April 14, 2021

Understanding Livestream Visual Design

A guide to the visual elements of livestream design including inputs, overlays, lower thirds, transitions, and more.

March 2, 2021

Welcome to Our Blog