Event AV Production Roles
They stay behind the scenes, dress in black to blend in, and ensure your guests see and hear your event program clearly. You know your audiovisual team is essential for your event’s success, but you might not be sure what each individual role involves. Let’s explore the AV production roles of the pros at the tech table.
Your Partner, the Project Manager
The Project Manager, sometimes called the Planner, works closely with clients to guide them through the technical design and quoting process. They are your partner in planning the audiovisual elements of your event.
The Project Manager advises on the best technical equipment to achieve your event vision and will join you on venue site visits for full-service event production. They also help manage your budget by suggesting high-value options that meet your needs. Finally, they schedule the team who will be on-site for your event.
The Production Manager Knows All the Cues
Before your event, the Project Manager meets with the Production Manager to review all aspects of your event including event-day schedules, equipment, crew requirements, and the run of show. On event day, the Production Manger, sometimes called the Director, is your point of contact. They make sure all technical cues are hit and that your emcee, presenters, and auctioneer have the support they need.
Let’s Hear It For the Audio Engineer
While the visual aspects of your event create lasting memories, professional audio production ensures the best guest experience. The Audio Engineer (A1) sets up and operates the PA system, including speakers, subwoofers, microphones, and cables. Using an audio mixing console, they balance sound levels, ensuring clarity and appropriate volume for presenters, videos, and live performances.
For large events, an A2 (Audio Assistant) may assist the Audio Engineer by prepping presenters with microphones and managing audio in reception areas and breakout rooms.
All Eyes On the Video Engineer
The Video Engineer (V1), sometimes called the Content Technician, manages slide presentations, videos, and camera inputs. They set up large screens and projectors, review content for accuracy, and switch between inputs during the event based on cues from the Production Manager. They share information with the team such as when the final slide is being shown or how long before the video ends. They also oversee confidence monitors, speaker timers, camera feeds, and event recordings.
For large events, a V2 (Video Assistant) helps with equipment setup and teardown.
The Lighting Director Sets the Mood
One of the most time-intensive positions on the tech team is the Lighting Director (LD). They set up all of the lighting fixtures for the event including floor-supported lighting trees which are used for stage lighting and gobo projection; moving lights that add a dynamic effect during the show; and truss-mounted lighting that creates an immersive experience by washing the ceiling with color and patterns.
Using a professional lighting console, the LD programs the lighting cues before doors open for your guests. When the run of show calls for a lighting change – such as before and after videos, to welcome the keynote speaker, and during celebratory moments during the program – the LD is able to make those changes immediately because of the time spent pre-programming all of the cues.
Smile! The Camera Operator is Looking at You
When events include an event recording or IMAG (image magnification) feeds the tech team will include Camera Operators who set up and manage cameras positioned around the event space. These roles require a steady hand to keep presenters framed correctly as they move across the stage.
Some events also feature a Ronin Operator, a roaming camera operator equipped with a camera stabilizer to capture guest reactions and follow presenters through the audience for a cinematic touch.
The Livestream Engineer Takes Your Event Online
For hybrid events, the Livestream Engineer (or Streaming Technician) manages the online production. They ensure seamless transitions between camera feeds, remote presenters, slide presentations, and videos while integrating graphics, animations, and balanced audio. They also send the output of the live stream to the desired viewing platform.
Videographer Captures the Highlights
Some events such as conferences and meetings will have a full event recording that is captured by the Camera Operators. Other events, including galas, will have the highlights of the event captured in a sizzle reel or highlight video. The Videographer captures key moments, conducts on-site interviews, and incorporates high-quality audio from the Audio Engineer to create an engaging recap.
The Flexible AV Technician
Smaller events often rely on one or two general AV Technicians who handle equipment setup and teardown, run the tech table, and assist with client requests. Their broad expertise in live event production ensures smooth execution, even with a smaller team.
Bring Your Event to Life with Professional AV Support
From precise lighting and crisp audio to expertly managed video playback and reliable livestreaming, a skilled AV team makes all the difference. Whether you’re planning a gala, conference, or private event, our team is ready to bring your vision to life. Contact us today to discuss your event’s AV needs.
